MINUTES
Thursday, October 8, 2009

Chairman Jim Sykes called this Lazy Mountain Community Council general meeting at Lazy Mountain Bible Church to order at 6:38 pm. Board members present were Jim Sykes, Mimi Peabody, Tom Harmon, Karen Lopez, Michael Miller, Pat Larrabee, and Paul Morley. About 60 general members were present and a quorum was established, as 10 Community Council Members constitute a quorum.

The meeting began with the Pledge of Allegiance. Followed by the approval of the agenda with the following changes: move Capital Projects Report after the financial report, add SPUD report and Firewise report.

Approval of September 10, 2009 Minutes: Larry Devilbiss moved to approve the 9/10/09 minutes and Michael Miller seconded the motion, the motion passed without objection.

Financial Report: There is $228.50 in checking and $274.03 in savings.

Capital Projects Report: Jim reported most residents were interested in using revenue sharing funding for fire protection if LMCC chose incorporation. Priority projects according to fire staff and volunteers include; a dry hydrant for Wolverine Creek and replacement of 10 fire back packs.

Summary of Annual Meeting Business: The 2009 election involved the election of 4 board members, 4 bylaw amendments and voting whether or not to incorporate.
Bylaw amendments: 1) LMCC purpose change: to provide a place to resolve community problems, 2) A provision to allow for secret ballot voting, 3) LMCC board has fiduciary responsibility, 4) Incorporation change. Jim described the incorporation item that has been discussed at each LMCC meeting since March 2009. The purpose of incorporating will be to access state revenue sharing funds in the amount of $20,000 t improve our community. Larry Devilbiss thought it should be debated during presentation of bylaw amendments and incorporation, Jim agreed and will further the discussion under that agenda item.

Board Member Nominating Committee Report/ Nominations for Board Members: Larry Devilbiss nominated Gerald Devilbiss; Gerald nominated Jay Van Deist, a general member nominated Laurie Van Deist. Tom Harmon moved to close nominations, Larry seconded and nominations were closed.

Hear from Nominees why they would like to serve:

Laurie Van Deist: Wants to be on board and knows parliamentary procedures,
Paul Morley: Is Objective and thinks he is a good representative
Mimi: Cares about the community and enjoys working with diverse interests.
Pat Larrabee: Is the Roads guy, resolve issues that
Jay Van Deist: Has Lived on Lazy for a long time, likes the way the Mountain is and has come to the meetings consistently.
Gerald Devilbiss: Wants to serve again and do his civic duty and keep it free from government intervention and harassment
Jim Sykes: Has enjoyed serving on the board, the comp plan, and closer cooperation.

Presentation of Bylaw Amendments/ Incorporation Proposal: David Holladay thanked Jim and others for their hard work, discussed benefits of incorporation. Larry had concerns with the board being liable for cost overruns, etc. Jim explained that the process limits cost overruns.

Pat Larrabee moved to extend the meeting to 9pm, it was seconded, and the motion passed.

Karl Clark moved to make an amendment to the article 4; Chris recommended changing the bylaw to read: LMCC incorporates for the sole purpose of obtaining funding. Larry made a motion to vote openly with yah or nay for incorporation because he thinks the secret ballot trashes Robert’s Rules by not allowing for discussion on the issue. Jim explained LMCC members brought changes to the September meeting and we can still make amendments tonight. Jim further explained that LMCC has approved secret ballot voting and LMCC has followed bylaws in creating the ballot. Much discussion on the matter followed including discussion about dealing with amendments to items that have already been placed on absentee ballots. Chris withdrew his amendment to Article 4 because it would conflict with wording on absentee ballots. A motion was made to hand out the ballots, the motion was seconded and the ballots were distributed.

Counting of Ballots during the following reports and other business:

Summary of Projects if Incorporation is Approved: Jim relayed that the community and fire service volunteers and staff recommended projects include: new fire backpacks and a possible dry hydrant at Wolverine Creek. David Holladay discussed putting “No hunting Signs” on private land.

Road Service Area Report/ Construction Update: Pat discussed road projects which include 2 parts: 1)$5564.96 spent to contractor to maintain roads, Shawn O’Neil is new operations and maintenance director 2) Need 5 roads for RSA CIP list. Work is ongoing to get MSB roads up to paving standards. LMCC road priority suggestions: Koppenburg extension. Other roads were discussed: Go Away is not a maintained MSB road, but work is being done to find a method to bring up sub standard roads. Robin Lane has been worked on for the last three years. Aurora is mostly in the Butte.

Firewise Report: Proposal for fire wise will be available soon.

SPUD Committee Status Report: Michael reported the progress, SPUD committee used the Sutton spud as a template; it addresses radio towers and other businesses that will generate a lot of traffic. Comments will be asked for and they are needed. Paul said a few tweaks are being made for final language and the public notification will be extended to 60 days.

Preliminary Election Results Announced:
Jay Van Deist, Lorrie Van Deist, Gerald Devilbiss, and Mimi Peabody received the most votes.
LMCC incorporation failed.
Final and official election results of the board, bylaw amendments, and incorporation status will be reported at the November 12, 2009 meeting after absentee ballots are counted.

The meeting was adjourned at 8:57 pm without objection.